Appearance

Managing submissions ​

Every claimed form has a Submissions tab in the dashboard for browsing, searching, and acting on what's come in.

Folders ​

Submissions are split into folders, each a different view over the same data:

  • All submissions - everything, except spam and archived items.
  • Pending review - only shown if moderation is turned on for the form; every submission still awaiting an Approve/Reject decision. Defaults to showing all time, not a rolling window, since a moderation queue's whole point is surfacing old undecided items too.
  • Spam - submissions spam protection caught automatically, and any you marked as spam yourself.
  • Archived - submissions you've archived out of the main view.

A date-range filter (7/30/90/180 days, all time, or a custom range) and a text search box (a case-insensitive substring match across every field's value) both apply within whichever folder you're viewing.

Row actions ​

Each row has a star toggle (for a quick "come back to this" flag) and a "..." menu with Archive/Unarchive and Delete. Setting a moderation status (Approve/Reject/Undecided) is only available from inside a submission, not from the list row - open the submission to change it, rather than a per-row control.

Deleting a submission also deletes its uploaded files, single or in bulk, from the dashboard or through the API. Nothing of it is kept. Each delete is recorded in the activity log with the form and how many were deleted, never what they said.

Spam and not spam ​

A real message caught by spam protection isn't lost: it waits in the Spam folder. Open the Spam folder and use the Not spam button (it's also on a spam submission's own page) to move it to All submissions. That's all it does: no notification is sent for it now, and it doesn't count against your monthly quota.

Every other submission has a Mark as spam button that moves it to the Spam folder the same way. Both need the Editor role on a team account.

An AI agent connected through MCP can do the same, and can also list and delete the spam for you, after asking.

Bulk actions ​

Check multiple rows (or "select all" for the current page) to bulk-delete or bulk-export just that selection - a page-scoped operation, not "everything matching the current filter."

Export ​

Export the current filtered view (or a bulk selection) as CSV or JSON from the Export button. A result of 1,000 rows or fewer streams back immediately as a file; a larger export is queued instead and emailed to you as a download link once it's ready, so the request never sits open waiting on a large export to finish. The link works for 7 days and the file is deleted a day later, so download it before then; you can always export again.

Older submissions and full access ​

Once a submission ages past your plan's full-access window, it stays visible here (title/snippet only) but can't be opened, exported, or changed until you upgrade - see Submission retention for the exact windows per plan and what happens at final deletion.